April 2025 Update: Quote Submissions

New Feature

Supplier Quote Submissions

We’re excited to introduce the new Quote Submissions workflow, a powerful way to streamline how you receive and manage supplier quotes in Cubit Select.

Now, once you invite subcontractors or suppliers to quote on a tender, they can submit their quotes directly through our private portal, free for them to register and use. This portal helps suppliers manage their invitations and quotes in one place, while giving you a faster, more reliable, and centralised quoting process.

This update brings speed, clarity, and control to your tendering process, helping you reduce risk, save time, and confidently plan for profit.

For more detailed information, refer to the Quote Submissions - Contractors' Guide – Buildsoft Help Center

Feature Highlights

You have the flexibility to share your trade items, including descriptions, quantities, and units, while keeping your rates private. When shared, this information provides a clearer scope to suppliers and allows them to submit itemised quotes, giving you greater visibility and confidence when evaluating and comparing submissions line by line.

Along with quote pricing, suppliers can also attach supporting documents and include notes to explain their quote, break down pricing, or highlight any exclusions, helping you make more informed decisions.

All submissions are added directly to your job in Cubit Select. Quote pricing appears automatically in your Quote Comparison Grid, clearly marked and ready for analysis. Quote documents and notes are easily accessible from the Quotes page. No manual entry, email chasing, or document handling is required.

You also have full control over whether you want to continue receiving quotes, with the ability to lock or unlock quote submissions for each Trade Package individually or for the entire job at any time.

What You Can Do

With the new Quote Submissions workflow, you can:

• Automatically track the full invitation progress, including sent, accepted, declined, and submitted quotes.
• Share and update trade details instantly, with automatic notifications sent to suppliers.
• Receive quotes directly in Cubit Select, fully organised and ready for review, no double handling required.
• Spend less time managing quotes, and more time comparing, adjusting, and selecting the best options.
• Have full control over when quotes can be submitted, using Quote Submission Locks at the Job or Trade Package level.

Improvement

• Prevent duplicate email notifications to suppliers when assigning and unassigning trade package documents, if the final assignment state remains unchanged.

Bug Fixes

• Resolved an issue where the focus would unexpectedly shift away from the "Find" field in the Comparison Grid.
• Updating trade package assignments on a document no longer incorrectly updates its modified date or "Updated By" user.
• Restoring a previous version of a trade package document now correctly triggers notifications to suppliers.
• Fixed an issue where unassigning a document from “All current and future Trade Packages” failed to send a notification email.
• Addressed a problem where uploading a new document version via the Trade Packages tab could remove the “All current and future Trade Packages” assignment.
• Ensured all relevant trade packages receive notifications when a document is updated via the Trade Packages tab.
• Uploading a new version of a document assigned to “All current and future Trade Packages” now sends the expected email notification.
• Tooltips that previously extended off the left edge of the screen are now fully visible.
• The trade package category tooltip is no longer pushed off-screen by the Quote lifecycle summary.
• Adjusted the trade package name tooltip to prevent it from extending off the screen based on its vertical position.
• Notification emails are now sent correctly when a document is unassigned from “All current and future Trade Packages” and reassigned to a specific trade package in the same action.